Canvas databases overview
Workspace Canvas databases with typed records and reusable views.
A Canvas database is a workspace-root structured table of records. Open it from the Canvas section at the bottom of the sidebar, below Direct messages, or via a mention, search, or a direct link. Each row is a record with typed cells, and the same data can be saved through multiple views — table, board, list, gallery, or feed — without copying anything.
When to use a database
Use a database for anything you'd otherwise track in a spreadsheet where the rows are things you'll want to talk about, assign, filter, or cross-link with the rest of the workspace:
- Projects, tasks, OKRs, sprints
- Customer accounts, leads, support tickets
- Bug reports, feature requests
- Content pipelines, editorial calendars
- Inventory, expenses, hiring pipelines
If your data is mostly free-form prose, you want a document instead.
What's covered in this section
- Creating a database — column types, rows, filters and sorts, page comments, version history and revert, real-time collaboration, and what agents can do with the data.
- Database views — the five view kinds (table, board, list, gallery, feed) and how each saves its own filter, sort, visible columns, and column widths.
Mentioning a database in a message
You can #mention any canvas database from a message or a document.
The mention turns into a chip anyone with access can click to jump
to the database, with a Circle Stack icon and a "Database" badge so
it's distinguishable from a document mention. The chip's label stays
in sync as the database is renamed.
Comments
Every database has a page comments stream — the same page-level
discussion a canvas document has, sitting just below the title and above
the views. Drop a comment about the database as a whole, @mention a
teammate, react, resolve, or archive — and cross-post it into a space to
start the conversation in the channel. See
Comments for the full flow.
Permissions
Databases have Canvas access independent from Spaces. An audience can be the workspace, a person, a Group, or readers of a Space. Viewers can read, editors can edit/comment, and managers can change access or archive the Canvas. There are no per-row permissions.